Product
Zatify is a mature solution for e-invoicing with ZATCA API Integration and VAT Automation in Saudi Arabia.
Features for Zatify are listed below. We also customize Zatify to meet customer needs and requirements.
Zatify has achieved 98.67% validation rate of success from ZATCA with our internal compliance mechanism
Zatify has achieved 98.67% validation rate of success from ZATCA with our internal compliance mechanism
Ready Integrations
NCR Aloha
Microsoft Dynamics
Oracle
Most Legacy Software
AS/400
Zatify Features​
KPIs with Reminders & Alerts
Navigate your e-invoicing effortlessly with Zatify's dynamic KPI dashboard, designed to keep you ahead of the curve by monitoring your invoice submissions and compliance with ZATCA's stringent standards in real-time.
"Stay in the loop without the hassle - Zatify's instant alerts and notifications bring critical updates directly to you, ensuring you're always informed and ready to act swiftly on your e-invoice submissions.
"With Zatify's intelligent alert system, not only can you anticipate every aspect of your invoicing process, but you can also enjoy the confidence that comes with knowing each submission is in full compliance with ZATCA's regulations, paving the way for smooth and uninterrupted business operations.
Custom Reports
Experience the ultimate flexibility with Zatify's Custom Reports feature, where your invoicing needs are met with precision-crafted invoices, credit notes, and debit notes, tailored to your unique business requirements.
"Elevate your compliance and presentation with Zatify's commitment to the highest standards – delivering your custom reports in the ZATCA-mandated PDF/A3 format, ensuring every document is not just compliant, but carries your business's professional touch.
Robust Rectification Process
Zatify sets a new standard in data accuracy and compliance with its Robust Rectification Process, a sophisticated system that scrutinizes each piece of data against ZATCA's precise requirements, ensuring every submission is flawless. This proactive system filters, rectifies, and confirms data integrity, transforming compliance into a seamless, error-free journey.
Extensive Validation Engine
Zatify's Extensive Validation Engine ensures every transaction meets ZATCA’s stringent e-invoicing standards with unparalleled accuracy. By automatically verifying data against regulatory requirements, it prevents errors, enhances compliance, and streamlines invoice processing. With real-time validation and built-in error detection, Zatify guarantees seamless, hassle-free submissions, keeping your business fully compliant and audit ready.
Audit Trails & Audit Logs
Unlock the power of complete oversight with Zatify's Audit Trails & Logs, capturing every glance, click, and alteration within your system. It provides unwavering accountability and precision, crafting a narrative of your data's journey that's comprehensive, clear, and ZATCA-compliant.
Advance Security & Access Controls
Discover unparalleled data protection with Zatify's Advanced Security & Access Controls. Every access point is meticulously governed by role-based protocols, ensuring data remains secure. Deletion is not an option, aligning flawlessly with ZATCA's rigorous compliance demands.
Multi-Company and Group Taxpayers Compatible
Zatify seamlessly manages businesses with multiple branches or subsidiaries under one tax umbrella, offering unified invoicing while ensuring full regulatory compliance.
Organization
The information about the organization and the subsidiary organization, which is the branches or machines to which the CSID is assigned, shall be reviewed on the company information screen. The organization will have the option to add further subsidiaries/branches under the same Tax Registration number. The information displayed on this screen will not be editable as long as a CSID is assigned.
Onboarding
To onboard a device, user must enter the OTP generated from the Fatoora portal. Doing so will generate and send the Certificate Signing Request (CSR) to ZATCA to obtain the Compliance CSID.
Once the compliance CSID is received, user will be able to view the CSR request sent and verify it by decoding online tools. Users will also be able to call the Invoice Compliance API by selecting the invoice present in the system. After checking the compliance user can proceed to generating the Production CSID which will be used in the actual clearance and reporting APIs.
Invoice
The invoice screen will be used to generate and issue an invoice whether it is a Business-to-Business Invoice or Business-to-Customer.
Administration
Admin will be able to manage the users of the web application, using the users master.
To add a user, admin must assign a role and enter the following information.
Roles
Roles for different types of users can be managed using the roles master. This will allow the admin to restrict the access of the web applications based on the roles assigned to each user.
Permissions
Admin will be able to provide and restrict access to each individual screen using permissions.
API code sample
Following is the API sample request in JSON format that will be sent to E-Invoice server to generate the XML of the invoice.
Following is a sample valid response returned from ZATCA.
Below is a sample of invalid response returned from ZATCA.
Our infrastructure conforms to ISO/IEC 27001 standard.
API Integration
Tax Invoice (Business-to-Business)
Simplified Invoices (Business-to-Consumer)
Credit Note:
Credit notes can be generated and shared
Debit Note:
Debit notes can be generated and shared
ZACTA Standard Codes and Validations
The following standardized codes must be used with the additional requirements as per the VAT Regulations in the Kingdom of Saudi Arabia in accordance with ZATCA in order to generate XML of sales invoice, return, credit memo and debit memo.
UBL Electronic Invoice
Universal Business Language is an XML standard that details the technical XML fields and invoice structure.
ISO EN16931
This standard is the ISO standard for e-invoice generation developed as an ISO global standard.
UN/CEFACT Code List 1001
The coded lists of currencies, countries, regions, and other lists as per UN standards
ISO 3166
issued by General Authority for Statistics: Country code standards used for any country references.
ISO 4217:2015
Currency code to be used for currency identifiers and tags.
UN/CEFACT code list
UN/CEFACT code list 5305, D.16B: VAT categories code.
Prohibitions
The following are the Prohibitions that need to be followed in order to avoid obstacles in generating e-invoices and avoid data discrepancy which can lead to hefty penalties by ZATCA
Non-compliant e-invoicing solutions
Lack of user management feature
Tampering or deletion of invoices
Issuance of B2B invoices without buyer’s information
Exporting Cryptographic Stamp private key
Issuance of simplified tax invoices above SAR 1,000
Limitations
The e-invoicing solution should not have the following limitations:
Inability to generate CSR for PCSID
Default or anonymous system access
Ability to reset the invoice counter
Generating non-sequential documents
Modifying time and date of invoices
Recommendations
The following are the recommendations from Zatify in accordance with ZATCA e-invoicing requirements.